AI Operating Systems

Your operation running
on its own with AI

Agents, automations, dashboards and internal tools that take the repetitive work off your team, with a person on every decision that matters. We start by mapping where your team’s hours go.

Map my operation

The Operations Audit · $500 · five business days

A small robot plugs glowing cables from a spreadsheet, an email, a chat and a contact card into one glass core

Built with

What changes when the work runs on its own.

Five problems we find in most growing companies, and what replaces each one.

Reports built by hand

One live dashboard

The numbers you decide on, in one place, updated without anyone touching them.

A spreadsheet doing an app’s job

Tools built for how you work

Internal apps on top of your own data, not one more spreadsheet.

Knowledge in one person’s head

Knowledge that stays

Every workflow documented and every run logged. It doesn’t depend on who built it.

Copy-paste between tools

Hours back every week

Reports, data between tools and first drafts run on their own.

Requests that wait

Requests handled in minutes

Quotes, orders and leads processed the moment they arrive, with a person approving what matters.

One operating system, five parts.

Each part feeds the next. All of them run on your data, and all of them have a person at the right step.

01AgentsAI that reads, drafts, checks and flags, inside the tools your team already uses.

02AutomationsData that moves between your tools on its own: CRM, spreadsheets, accounting, email, chat.

03WorkflowsMulti-step processes, like a quote, an order, a report or an onboarding, with a person where it counts.

04DashboardsThe numbers you decide on, live, in one place.

05Internal toolsApps built on your data for the jobs a spreadsheet can’t handle anymore.

Guardrails on every part

Approvals, logs and data rules, built in from day one.

Map my operation

Systems we’ve already built.

For real teams, on their real data.

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InvolveMarket research, Bogotá

Field price studies used to arrive as reports. Now they land in a platform: the team uploads each fortnight’s file, the system checks it, and their clients filter, compare and export on their own, each one seeing only their study.

BordIT equipment for companies, Latin America

AI agents find what buyers search for, draft each blog post in Spanish, English and Portuguese in the voice of the person who signs it, and check their sources. A person picks the angle and signs off. Every lead from the site reaches Slack with its source and campaign.

GasPaísGas distribution, Colombia

Every request that comes in through the website is classified with AI and reaches the team by email the moment it lands.

CoefraSavings and credit cooperative

A members and referrals app with its own admin panel. New sign-ups reach the team by email, the team validates them in one screen, and activation links go out one by one or in bulk.

OriboOur own snack brand

A production planner: orders in, quantities to make, ingredient cost per flavour, and a dashboard with every batch.

Flamel OSIn house

Flamel runs on its own AI OS: a daily plan read from our task manager, a review every evening and every Friday, a daily health check of the sites we maintain, a weekly competitor radar, and a weekly maintenance audit that waits for a person’s veto before anything reaches a client.

We map your operation task by task.

The Operations Audit · $500 · five business days.

We sit with your team

What repeats, how long it takes, and what a mistake or a delay costs.

We read your stack

Your CRM, spreadsheets, accounting, email and chat. With your access, not from the outside.

We follow the data

Where it lives, who owns it, whether it’s right, and whether anything can act on it. The technology is the easy part now. The data is what makes it work.

You get the map

A video walkthrough of how the work moves today, a one-page system map ranked by hours saved and risk, a live review session, and a living document kept up to date for 30 days.

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Yours either way.

You keep all four whether or not you hire us. If you go ahead, the $500 comes off the project in full. After the map, we build it one workflow at a time, and keep it running from inside your team.

Map my operation

What teams ask us first.

Flamelonline

Tap a question to read our answer

We can do this ourselves with AI.✓✓

You can write a prompt in an afternoon. What takes longer is the system around it: the data it reads, the checks for when it’s wrong, and someone who keeps it running when the tools change. That’s the part we build.

How is this different from an automation agency?✓✓

We start with the task, not the tool, and automate only what pays back. Every run leaves a log. And we don’t build it and leave: we keep it running from inside your team.

Will this replace my team?✓✓

No. It takes the copy-paste off their desk. They keep the decisions, and the sign-off on everything that reaches a customer.

What happens when the AI gets it wrong?✓✓

Every workflow has checks. A person approves what matters, missing data or made-up numbers stop the run, and every run leaves a log.

What happens to our data?✓✓

Only what’s strictly needed goes through the AI, through business APIs that don’t train on your data by default, with every step documented.

Our systems are old, and IT owns them.✓✓

We build on top of what you already have, through its APIs, and IT keeps the keys. Your team gets the agility; IT keeps control.

Map my operation